The Top 5 Free Event Apps for 2024

Once upon a time, mobile event apps were considered a luxury. Today they’re seen as a strategic tool that helps increase engagement and personalization. These apps provide a platform where every update, networking opportunity, or important information is communicated quickly and effectively to your audience.

Whether you’re an event organizer looking to improve your attendee experience or an exhibitor hoping to maximize ROI, chances are you are looking for an event app. 

But with so many options available in the market, how do you decide? After closely evaluating the event app landscape, we’ve handpicked five free event apps that can fit the bill for your conferences, networking events, or exhibitions with. Our core criteria? Feature-rich event apps that don’t blow your budget! 

Common Features in Event Apps

Before we dive into the top 5 apps, it is important to highlight the most common features you can find in most free event apps. As you can see, the modules span across most of the event lifecycle, ensuring that organizers can utilize the app for exhibitor and attendee engagement without paying through the nose.

Swapcard_Top 5 free event apps_Event app features

What are The Best Free Event Apps?

The following apps are event organizer favorites since they include features and functionalities that enhance the attendee experience and provide essential event information.

 

Swapcard

The Swapcard event platform stands out as the premier choice among top-tier free event apps. The free version includes features designed to elevate the event experience, empowering event organizers with engagement tools and providing insightful reports.

Before we get into the details, here's a quick overview of the tool:

  • Unlimited events
  • Attendee limit: Up to 100 per year
  • 1 Exhibitor
  • Unlimited admins and event managers
  • 1 Community
  • 30+ Native integrations inc., Zapier, Eventbrite, and Cvent
  • 24/7 Email and chat support
 Swapcard_Top 5 free event apps_Swapcard event app

While assessing the event app, we looked at the most popular modules that are used by event organizers, attendees, and exhibitors:

Registration:

Event engagement:
  • AI-powered matchmaking
  • Session list
  • Roundtables
  • Private chat and calls
  • On-demand video library
  • Community engagement hub
  • Backstage speaker and speaker list
  • Event feed
  • Group discussions
  • Polls and Q&A
  • Event agenda and meeting scheduler
  • Attendee networking
Communication
  • Instant push notifications 
  • Email marketing
Platform
  • Email and live chat support
  • Personalized journey of the event
  • Easy external ticketing integration
Revenue generation: 
  • Exhibitor list and booth basic profile
  • Ads to highlight Sponsors
Reporting
  • Analytics and dashboard

The Swapcard app helps participants connect with each other based on their interests and event preferences. It provides real-time access to event programs and encourages audience engagement through personalized experiences. It also allows for customization and branding options and works well with other event management tools and software.

 

Webex

Webex Events, previously known as Socio, provides event organizers with a complementary event application designed to streamline event management app tasks. However, this free version enables you to host only one event per year with a maximum of 100 attendees and one team member per company.

Let's take a quick look at the features:

  • 1 event
  • Attendee limit: Up to 100 per year 
  • 1 admin account
  • Native Slido, native Vidcast, and third-party integrations
  • Email and chat support
  • Exhibitor and community details are unspecified on the free plan
 Swapcard_Top 5 free event apps_Webex

The free plan includes the following event features divided into modules:

Registration

  • Landing page
  • Discount/access codes
  • Check-in scanner
  • Badge design with printing functionality
Event engagement
  • Session list
  • Private chat and meetings
  • On-demand video content access
  • Speaker pages
  • Live display
  • Live chat and Q&A
  • Event game
  • Polls
  • Event agenda and schedules
  • Attendee networking
  • Interactive map
Communication
  • Instant push notifications 
  • Customizable emails
Platform
  • Branding customization
  • Email and live chat support
Revenue generation:
  • Sponsor booths
  • Sponsor/exhibitor banner ads
Reporting
  • Analytics and dashboard

If you're planning a small event and need an efficient way to manage registrations and ticket sales without commission, the Webex free event app is a good option. It also has the ability to stream from third-party platforms and offers plenty of customization features to make your event unique.

 

Agorify

The third event management app we recommend is Agorify. Although limited in the features offered in the free plan, they are undeniably powerful.

Here’s the list of features included: 

  • Unlimited events
  • Attendee limit: Up to 200 per year
  • Unlimited admins
  • Integrations unavailable
  • Email support
  • Exhibitor and community details are unspecified on the free plan

 Swapcard_Top 5 free event apps_Event app features_AgorifyWe went over the most popular modules that come with the free version of this event application.

Registration

  • Check-in scanner to streamline registration 
  • Badge creator
Event engagement
  • Q&A sessions
  • Discussion groups
  • Private messaging
  • Attendee profiles
  • Speaker list
  • Customizable event agenda
  • Attendee networking
Platform
  • Knowledge hub 
  • Email support
Revenue generation:
  • Exhibitor list, along with branding options
  • Interactive floor map for smooth venue navigation
*Communication and reporting are unspecified in the free plan.

Additional offerings include digital exhibitor booths for file sharing and demo bookings, attendee profiles for personal branding, and attendee lists that facilitate networking.

Agorify is an excellent option for event organizers who seek to sell tickets at highly competitive commission fees for free. For those utilizing a different ticketing solution or orchestrating complimentary events, Agorify is available at no cost for a maximum of 200 attendees.

 

Eventleaf

Eventleaf mobile event app allows attendees to register online, access event information, and interact with event participants.

Let's have a quick overview of the features that are included in this free event app:

  • Unlimited events
  • Attendee limit: Up to 100 per year
  • Unlimited users
  • Lobbytrack integration
  • Email support
  • Exhibitor and community details are unspecified on the free plan

 Swapcard_Top 5 free event apps_Event app features_EventleafHere are the most popular modules that are used by event organizers, attendees, and exhibitors:

Registration

  • Check-in App
  • Badge printing 
Event engagement
  • Virtual sessions
  • Live polling
  • Speaker profile
  • Surveys and agenda details
Communication
  • Invitations and reminders
Platform
  • Lobbytrack integration 
  • Email support

*Revenue generation and reporting are unspecified in the free plan.

With its intuitive interface, this event management app allows event organizers to create event websites and add unlimited user accounts.

 

Webmobi

Webmobi is a mobile event app that offers a free event plan, with certain features and limitations, for event organizers. Its free version offers interesting features that are not available in other mobile event applications. 

Some of the main features include:

  • 1 single event
  • Attendee limit: Up to 100 per event
  • 1 admin account
  • Integrations included
  • Email and chat support
  • Exhibitor and community details are unspecified on the free plan

 Swapcard_Top 5 free event apps_Event app features_Webmobi

These are the most popular modules included in this event management app:

Registration

  • Check-in attendees to events and sessions
  • Badge printing
Event engagement
  • Live polls
  • Quiz and Q&A session
  • Interactive agenda
  • Personalized content and activity feeds
  • Interactive networking in real-time
  • Survey event
Communication
  • Push notifications
  • Messaging 
  • Email campaign
Platform
  • Video integration with Facebook Live, Vimeo, Zoom, and YouTube 
  • Email and chat support
Revenue generation:
  • Exhibitor/sponsor profile
Reporting
  • Basic analytics

Its free plan allows you to maximize audience engagement by facilitating conversations. Additionally, organizers can project real-time voting results on a screen.

Creating a Plan for Your Upcoming Event

Here are the steps you need to follow to help you select the best app for your event. 

  1. Define your needs
  2. Assess your budget for an event app
  3. Research your options and compare features
  4. Make your pick and build your mobile event app
  5. Promote your event
  6. Monitor and iterate

Now, it’s up to you!

We hope that you have a much clearer idea of what a free event app can offer you and the steps to take for a smooth decision-making process.

A mobile event app isn't just a tool—it's the way we plan, execute, and experience events in the digital age.

If you’re ready to start exploring event apps now, you can always take the Swapcard event platform for a quick spin by clicking on the link below.

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